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‘Tis the New Year to Shred and Scan for Data Security

Embracing the new year isn’t just about setting new goals and resolutions; it’s also the ideal time to review and strengthen your business practices. Shredding documents is crucial to protecting your business against security risks and ensures you start the year on a secure and confidential note.

Consider it a form of business hygiene—just as you declutter your workspace for a fresh start, purging unnecessary and sensitive documents through shredding and scanning creates a more streamlined and secure operation.

Here are five reasons why shredding documents should be a top priority for your business in 2024.

1. Prevent Identity Theft

Identity thieves don’t just steal digital data — they know paperwork is a treasure trove of sensitive information. Shredding documents prevents secure information from falling into the wrong hands and being misused by criminals. Protect your customers and employees from the turmoil of identity theft by responsibly disposing of all paperwork. Make sure you scan needed documents before shredding them, so you have access to the information when you need it. 

2. Protect Sensitive Information

Shredding documents safeguards confidential and sensitive information, such as financial records and client and employee information, from unauthorized access. Prioritize data security by regularly shredding paperwork to protect the privacy of your business, employees, and customers. 

3. Comply With Regulations

With scams and financial crimes occurring more frequently, shredding documents is an absolute necessity. Document shredding keeps your business in compliance with government regulations that require companies to securely dispose of sensitive information. Not following security precautions could result in fines and penalties.  

4. Free-up Space

Paper has an inherent way of taking over every inch of valuable storage space in your office. Over time, it can really accumulate. Regularly shredding unnecessary paperwork frees up room and keeps paper chaos at bay. Scanning paperwork instead of keeping it in storage ensures you have access indefinitely. As a bonus, an organized, clutter-free work environment can also increase office efficiency! 

5. Reduce Environmental Pollution

Document shredding is a simple way for your company to go green and reduce its carbon footprint. The shredded paper is recycled, reducing waste in landfills and the environmental pollution resulting from new paper production. 

As part of your shredding practice, using a professional shredding service will better protect secure information than using a store-bought shredder. Thieves can still tape paper shreds together if not cut in multiple directions. The Business Community Network is here to help local businesses thrive through valuable networking and knowledge-sharing opportunities. Contact us at 866-484-4197 to learn more about how our team can help you. 

Explore a wide range of printers, document management solutions, copiers, scanners, and more at MSA Digital’s one-stop shop. https://www.msadigital.com/